Open Volunteer Positions and Descriptions of Positions
ASK Room Chairperson – Open
- Year round, attendence required Friday March 18, 2011.
- Duties: Have packet for each vendor with the following: Map showing their room, info about hospitality available, their schedule, a certificate of participation and a thank you note.
- Greet ASK Room vendors each morning
- Help Vendors get situated
- Check to see if they need a drink or food during the day (10 AM Wed – Fri and 10 and 2 on Sat.)
- Write a thank-you note afterward.
Award Ceremony Chairperson – Open
- March-April 2011, attendence required Saturday April 2, 2011
- Manage volunteer who makes the power point of all advertisers to make sure it is done and ready for showing ....and accurate!
- Work with volunteer Coordinator to get people to help organize students/teachers for walk in ceremony.
- Rehearse with Boy Scout troop for flag ceremony.
- Work with Desoto Jr. Singers for 10 minute pre-ceremony entertainment.
- Make sure booth backdrop is set up and work with the “Vanna White” volunteer to make sure signs are in the correct order.
- Make sure enough seats are reserved for students in center bleachers.
- Make sure signage is available for handicapped seating and overflow seating
- Have VIP seating for board members, donors and dignitaries.
- Work with volunteers to check in presentation award winners
- Figure out how to have students line up, process in and be seated in 3 minutes.
Field Trip Chairperson – Open
- Greet all busses and groups
- Present busses with written instructions for parking and pickup
- Get on the bus and instruct the students as to the process for the day’s events.
- Create packets for teachers
- Document who came when and how long they stayed.
- Be cheery and an excellent representative/voice for the Fair.
Quartermaster – Open
- Work with a group of volunteers to haul over all supplies for the Fair.
- Oversee all setup and tear down procedures
- Be available periodically throughout the Fair to repair broken things.
- Oversee all packing of the storage units to ensure items will be in excellent shape for next year and are stored in the proper places.
Signage Chairperson – Open
- In charge of all signage placement, movement and storage of signs.
- Work with three signage makers to have appropriate signs made before the Fair.
- Be at the Fair or have a trusted volunteer who has explicit instructions of how/where/when signage needs to be changed.
- Invent new signage that would help inform visitors of events/ locations/ directions/ etc.
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